Accounts Assistant (Property)

Job Summary:

The Accounts Assistant will support the finance team with a variety of accounting tasks, including the preparation and maintenance of financial records, reconciliation of accounts, and processing of invoices. The role requires excellent organizational and numerical skills, with a preference for candidates who have prior experience or exposure to service charge accounting. The ideal candidate will be detail-oriented, proactive, and eager to develop their career in finance.

Key Responsibilities:

• Financial Record Maintenance:
  • Assist in maintaining accurate financial records for a portfolio of properties or clients.
  • Process invoices, payments, and receipts in a timely manner.
  • Ensure that financial data is recorded accurately in the accounting system.
• Reconciliations:
  • Perform regular bank and account reconciliations to ensure consistency and accuracy.
  • Assist in the reconciliation of service charge accounts, identifying discrepancies and reporting issues to senior staff.
• Service Charge Support:
  • Provide assistance in the preparation and review of service charge budgets.
  • Help with the reconciliation of service charge accounts and year-end statements.
  • Support property managers with service charge queries, ensuring accurate and timely responses.
• Accounts Payable and Receivable:
  • Process and manage supplier invoices, ensuring correct coding and approval.
  • Monitor outstanding receivables and assist with credit control procedures.
  • Ensure timely and accurate payment runs.
• Financial Reporting:
  • Assist with the preparation of monthly management accounts and other financial reports.
  • Provide ad hoc financial data and analysis as required by the finance team.
• Administrative Support:
  • Assist with the filing and organization of financial documents.
  • Support the finance team with day-to-day administrative tasks, including data entry and document management.

Qualifications and Skills:

• Education:
  • AAT qualification (or working towards) or equivalent.
  • Degree in Accounting, Finance, or related field is preferred but not essential.
• Experience:
  • Previous experience in an accounting or finance role.
  • Exposure to service charge accounting or property management is preferred but not essential.
  • Experience with accounting software (such as Sage, QuickBooks, or Xero) is beneficial.
• Skills:
  • Strong numerical skills with high attention to detail.
  • Proficient in Microsoft Excel and other MS Office applications.
  • Ability to work well in a team and communicate effectively.
  • Strong organizational and time-management skills.
  • A proactive approach to problem-solving and learning.

Key Competencies:

• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and deadlines.
• Good communication skills, both written and verbal.
• Eagerness to learn and develop in a fast-paced environment.