Purchase Ledger Clerk (Part Time)

Position: Purchase Ledger Clerk (Part Time)
Location: Ware, Hertfordshire
Reports to: Purchase Ledger Manager
Working Pattern: 25 hour per week, preferably worked reduced hours daily

Job Summary

We are seeking a highly organised and detail-focused Purchase Ledger Assistant to join our client based in Ware. In this position, you will play a key role in ensuring the efficient and accurate processing of invoices, managing vendor accounts, and overseeing payment transactions.

Key Responsibilities

• Invoice Management: Review, validate, and process invoices and payment requests, ensuring they meet all necessary approval criteria.
• Data Management: Accurately enter invoice and payment data into the accounting system.
• Vendor Communication: Build and maintain positive relationships with vendors, address any inquiries, and resolve payment discrepancies promptly.
• Account Reconciliation: Conduct regular reconciliations of purchase ledger transactions to ensure all records are accurate and up-to-date.
• Record Keeping: Maintain well-organized documentation of invoices, payments, and related records for auditing and compliance purposes.
• Regulatory Compliance: Ensure all processes adhere to internal controls, company policies, and applicable regulations.
• Administrative Support: Provide general administrative support to the Purchase Ledger Manager and the finance team as needed.

Skills and Experience

• Proficiency in Microsoft Excel and experience with accounting software (e.g., Vantage, Dynamics)

• Prior experience in Purchase Ledger and office administration is advantageous

Competencies

• Strong accountability and ownership of tasks
• Business awareness and focus
• Keen attention to detail
• Technical proficiency, particularly in Excel
• Ability to effectively collaborate with both internal teams and external partners